The Administration Department reports directly to the Managing Director.
Among duties to be followed are:


Handle all administrative duties in the office.
Manage agendas, sending Marine Notices / holiday notifications as well as setting up appointments ordered by management.
Answering/Manage phone calls and distribute mail correspondence.
Processing all forms of documents legalizations enquiries.
Receiving and preparing packages to be sent out and keeping excellent records of the courier activities/log sheet.
Arrangement of travel requirements such as flight & hotel bookings, transportation etc.
Track stocks of office supplies and place orders when necessary.
Managing relationships and consulting with and coordinating advice from third party professionals including lawyers, auditors, and banks.
Create and update records and databases with personnel, financial and other data in coordination with the said departments.
Assists in company’s quality procedures, standards, and specifications.
Follow standards of quality as well as health and safety
• Assist in the preparation for and coordination of external audits
• Maintains compliance with federal, state, local, and organizational laws, regulations, guidelines, and policies.
• Dealing with registration and seafarers department’s requests
• Provide weekly business reporting via CRM
• Performs other duties as assigned.


Diploma or equivalent in Secretarial/Business Administration studies and/or any related field.
Minimum of 2 years of experience in similar position
Must have experience in Maritime Industry
Excellent written & verbal communication skills
Excellent Telephone Etiquette.
Strong organizational and planning skills.
Excellent time management skills and ability to multi-task and prioritize work.
Excellent typing and MS Office skills
Detail oriented, professional attitude, reliable
Fluency in English is a must
Have a very strong team value work ethic and able to work within tight deadlines.

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