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Receptionist & Administrator – Cyprus

GMCG Ltd is looking to recruit a competent “Receptionist / Administrator” to join the corporate office in Limassol.  The successful candidate will be responsible for all aspects of the Administration being an integral part of our team. This position would suit a motivated and hardworking individual.
 
Job Title: Receptionist / Administrator  
 
Duties and Responsibilities:
Coordinate office activities and operations to secure efficiency and compliance to company policies and generally handle all administrative duties in the office.
  • Manage agendas, sending Memos / Marine Notices / holiday notifications as well as setting up appointments ordered by management.
  • Answering/Manage phone calls and distribute mail correspondence.
  • Processing all forms of documents legalizations enquiries. 
  • Receiving and preparing packages to be sent out and keeping excellent records of the courier activities/log sheet.
  • Arrangement of travel requirements such as flight & hotel bookings, transportation etc. 
  • Track stocks of office supplies and place orders when necessary
  • Managing relationships and consulting with and coordinating advice from third party professionals including lawyers, auditors, and banks.
  • Arrange payments of bills via bank transfers as per instructions, assisting in the opening & closing of bank accounts and follow up on all related bank administration matters.
  • Support bookkeeping procedures in coordination with the Accounting Department when required.
  • Create and update records and databases with personnel, financial and other data in coordination with the said departments.
  • Submit timely reports and prepare presentations/proposals if assigned.
  • Assist as directed by his / her supervisor.

 Candidate Profile:
• Excellent written & verbal communication skills
• Excellent Telephone Etiquette.
• Strong organizational and planning skills.
• Excellent time management skills and ability to multi-task and prioritize work.
• Excellent typing and MS Office skills
• Detail oriented, professional attitude, reliable
• Fluency in English is a must (Russian and/or Arabic preferred but not a must)
• Have a very strong team value work ethic and able to work within tight deadlines.
• Knowledge of basic accounting would be considered an advantage.
• Diploma or equivalent in Secretarial/Business Administration studies and/or any related field.
 
The duties and functions require the incumbent to be in the Group headquarters in Cyprus. Email your resume to: careers@gmcg.global

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