TITLE: Administration Assistant  -GMCG Lebanon

REFERRED TO: Administration Officer

REPLACED FROM: Administration Officer

DESCRIPTION:

The Administration Assistant supports daily office operations and ensures smooth execution of administrative tasks. This role involves managing documentation, assisting in scheduling, supporting inter-departmental coordination, and maintaining office efficiency in alignment with GMCG’s professional standards.

DUTIES AND RESPONSIBILITIES:

1. Carry out general administrative tasks as directed by the Office Administrator.
2. Answer and redirect phone calls, take messages, and manage incoming courier.
3. Assist in scheduling meetings, appointments
4. Help organize shipments and maintain accurate courier log sheets.
5. Assist in booking travel arrangements, including flights, hotels, and transportation.
6. Monitor and restock office supplies, and support the ordering process.
7. Aid in filing and organizing both digital and physical records.
8.  Provide clerical and administrative assistance to other departments as needed.
9. Assure that all documents leaving the office contain an Acknowledgement of Receipt letter.
10. Keeping the MD’s office in order and providing refreshments to clients and to personnel in meetings.
11. Request supplies for the office and cafeteria and keeping complete stock.
12.  Perform other duties as assigned by the Office Administrator or management.

REQUIREMENTS – SKILLS:

• Diploma or Degree in Business Administration or a related field
• Fluency in English (written and spoken)
• Strong organizational and communication skills
• Proficiency with Microsoft Office and office equipment
• Ability to multitask and prioritize work effectively